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"I have a 200-page Google Doc of ChatGPT prompts. I screenshot YouTube tutorials. I keep 47 browser tabs open. And I'm getting beaten by competitors using basic ChatGPT because I can't find anything in my own system."
This confession from a marketing consultant on Reddit got 3,400 upvotes and 892 comments saying "Holy sh*t, this is me."
The great irony of 2025…
The people who invested the most in learning AI are now the least productive with it.
Here's what else she admitted:
"I've spent probably 100+ hours collecting the 'perfect' prompts.
Marketing prompts, sales prompts, strategy prompts. I watch YouTube tutorials at 2x speed and screenshot everything because ChatGPT can't process videos. My desktop is a graveyard of screenshots named 'Screenshot 2024-11-15 at 3.42.17 AM.'
Last week I lost a client to a competitor. I know for a fact they use basic ChatGPT. But while I was searching through my prompt library trying to find that 'perfect customer persona analyzer,' they just...shipped the work.
I've become a prompt hoarder. And it's killing my business."
The responses revealed an epidemic:
"I literally screenshot everything from video tutorials because ChatGPT can't process video content"
"I asked GPT-5 to summarize a document into a table, something 3 and 4 could do instantly, and it just broke. I wasted 30 minutes fixing its mistakes"
"It's like my ChatGPT suffered a severe brain injury" (4,600+ upvotes)
Another consultant chimed in:
"Managing research across multiple tabs and apps is exhausting. Yesterday I had ChatGPT open in 12 tabs, each for a different client project. I couldn't remember which conversation had what context. Spent an hour just trying to find a proposal framework I'd created the week before."
These quotes aren’t from beginners…
These are the power users →The early adopters.
The ones who've been "leveraging AI for competitive advantage" since day one.
They've become so sophisticated that they've strangled themselves with their own systems.
The Problem: You're Over-Organized.
Here’s the common pitfalls of an enthusiastic Ai user:
Time Hemorrhage: wasting 2-3 hours a week searching for that "perfect prompt" you saved
YouTube Black Hole: spending 3+ hours watching educational videos…while only getting 15 minutes of Ai tips you’ll use
Context Switching Chaos: 12 tabs, 5 documents, 3 tools…you delay getting things done with all this distraction
Quality Degradation: Can't recreate your best work because those great prompts get lost in old ChatGPT conversations
Bad Ai Habits: You end up repeating the same bad habits, and get the same poor results
The worst part is every productivity "solution" makes it worse. Another app to manage. Another system to maintain. Another folder structure that will inevitably fail.
You don't need better organization.
You need something to organize it all for you:
Option 1: The Smart Way
Tools needed: ChatGPT Plus ($20/month) + Google Docs + Your Sanity
Step 1 - The Prompt Library Purge (15 minutes)
First rule is admitting you have a problem LOL, then accepting the fact that 90% of your saved prompts are useless.
Here's how to extract your best performing ones:
Open ChatGPT and paste this:
I'm going to paste my entire messy prompt collection. Your job is to:
1. Identify the 10 actually useful patterns (ignore variations)
2. Combine similar prompts into master versions
3. Create a simple categorization (5 categories max)
4. Rewrite each to be more powerful and flexible
Here's my prompt dump:
[Paste your entire 200-page disaster here]
Output format:
CATEGORY NAME
- Master Prompt 1: [enhanced version]
- Use case: [when to use this]
- Variables to customize: [what to change each time]
Give me only the refined essentials. Murder all the darlings.
Step 2 - The YouTube Learning Extractor (10 minutes per video)
Stop screenshotting tutorials. Use this instead:
I need to extract actionable insights from a YouTube video about [topic].
I'll provide the transcript in chunks.
For each chunk, identify:
1. Key concepts (one line each)
2. Specific techniques/prompts mentioned
3. Action items I can implement immediately
4. Ignore: Intro fluff, self-promotion, repetition
After all chunks, create:
- One "Master Implementation Checklist"
- Any prompts mentioned, enhanced and ready to use
- 3 key takeaways in one sentence each
[Paste transcript chunk - get from YouTube's ... menu > Show Transcript]
Step 3 - The Context Preservation System (2 minutes per project)
For managing multiple client projects without 47 tabs:
Create a "Project Context Card" for my work:
PROJECT: [Client/Project name]
CONTEXT DUMP: [Everything about this project - goals, tone, previous work, preferences, weird requirements, that thing they mentioned once about hating Oxford commas]
Transform this into:
1. A "Context Loading Prompt" I can paste at the start of any new ChatGPT conversation
2. Key reminders (5 bullet points max)
3. Standard outputs this client expects
4. Prompts specifically tuned for this project
Format it so I can copy-paste it into any new chat and instantly have context.
Step 4 - The Prompt Evolution Tracker (Ongoing)
Stop losing what works:
I just used this prompt and it worked perfectly:
[Paste your successful prompt]
The output was:
[Paste what it produced]
Create three things:
1. An "enhanced" version of this prompt that's more flexible
2. Three variations for similar use cases
3. A simple "recipe name" I'll remember (like "The Client Psychology Decoder")
Also note what made this prompt work so well (specific phrasing, structure, etc.)
Option 2: The Smarter Way - Use Ultra AI
This tool helps you store all your Ai prompts in 1 tab
I found Ultra AI when I was about to rage-quit ChatGPT entirely.
What I discovered wasn't another tool to manage. Ultra actually transformed ChatGPT into what it should have had from day one.
And it only took 10 seconds for me to fall in love.
I installed Ultra and all of a sudden my ChatGPT looked...
Different.
Professional.
Like a real work tool, not a chat toy.
The Prompt Library That Builds Itself (This is insane):
You tell it your focus area and answer a few questions. Then it goes into what they call "recursive enhancement." The AI prompts itself over and over, building an entire library of custom prompts for your specific work.
15 minutes later, you have prompts like these built for you (examples):
"Fractal Pattern Finder" (finds hidden patterns in client work)
"Expertise Atlas" (maps out knowledge domains)
"Reverse Question Generator" (turns answers into better questions)
These prompts are built from YOUR answers, for YOUR work.
And they live in a sidebar, organized, searchable, always there.
The YouTube Integration:
Watch a tutorial. Click the Ultra button. Ask questions about what you're watching. No more screenshots. No more rewinding. Just "Hey, what was that prompt he mentioned at 3:42?"
The Interface That Simplifies all Your ChatGPT Workflows:
Simple tabs that make sense (not 47 browser tabs)
A home screen with your apps and tools
Forms you can create and publish
Image tools that remember your preferences
This Feature Made Me Cancel My Other Subscriptions:
Three Words:
Multi…Step…Prompts.
You create a sequence of prompts that run automatically. For example:
Research client's industry
Generate strategic recommendations
Create executive summary
Format for presentation
One click. Walk away. Come back to finished work.
What Really Sold Me: My prompts & research doesn’t disappear in my cloud storage. They're organized by project, searchable by keyword, and evolve based on what works. I use them more often now because they're right there in the Ultra sidebar, not buried in some Google Doc.
The Price That Made Me Pull the Trigger: Ultra AI is running a special for $129/year (down from $179).
We love Ultra so much, that we reached out to their team, and asked if we could get a special discount for our newsletter readers…
Smarter Living readers get this tool for $67.
(that’s 50% off!)
Just for being a valuable reader…you can get full access to Ultra for only $5.58/month…less than the cost of a Chic-fil-a sandwich.
Click Here to Get Ultra AI for $67/year - Smarter Living Exclusive Deal
Final Thoughts
You’re not disorganized. You’re not lazy. You’re not "doing it all wrong."
You’re drowning in Ai advice.
Every Ai prompt collected was supposed to save time. Every screenshot was supposed to capture something ‘actionable’. Every pinned google chrome tab was supposed to keep you focused…
Instead, you’re trapped inside an illusion of productivity.
You know what the most productive ChatGPT users have in common?
They don't have prompt libraries. They have Ai workflows.
Your 200-page Google Doc of $10 prompts isn't making you smarter…
Delete it.
Start using tools (like Ultra) that keep you sane while leveling up your Ai skills.
That's all for this week.
See you next Tuesday.
~ Ryan & Max
PS - Every week, we teach you simple AI tips & tools that make your life easier. All we ask is that you share this article with 1 friend who could some Ai help!
BONUS: The Smarter Living Ultra Prompt Pack
We put together our top 5 multi-prompt sequences that turn you into a one-person agency.
These “multi-step” prompts are a collection of elite Ai prompts, but that are “glued” together inside of Ultra.
When you click “play” on a workflow, all of these bundled ChatGPT prompts run in sequential order, using the Ultra Ai tool we detailed above.
It’s like having a team of employees performing tasks inside your ChatGPT.
You get all 5 multi-step workflows (28 total prompts)…
PLUS every micro Ai tool we build…
The Client Intelligence Briefing Workflow (5 Total Prompts):
Run this workflow before every client meeting to look ridiculously prepared…Company Deep Dive Prompt
Strategic GAP Analysis Prompt
Client Meeting Intel Questions Prompt
Quick Wins & Opportunities Prompt
Meeting Strategy - Opener & Closer Prompt
The Competitor Teardown & Counter-Strategy (5 Total Prompts):
Know exactly who you’re losing deals to and how to beat them…Competitor Intelligence Gathering Prompt
Weakness and GAP Analysis Prompt
Competitive Advantage Mapping Prompt
Counter-Positioning Statements Prompt
Win-Back Email Templates Prompt
The Weekly Content Engine (6 Total Prompts)
Transform 1 idea into a week’s worth of content across platforms…Story Expansion and Enhancement Prompt
LinkedIn Post Optimization Prompt
Twitter / X Thread Creation Prompt
Educational Carousel Prompt
Email Newsletter Variations Prompt
Follow-Up Content Ideas Prompt
The Client Proposal Optimizer (6 Total Prompts)
Turn basic client proposals into deals that close themselves…Brief Deconstructions & Hidden Requirements Prompt
3-Tier Pricing Architecture Prompt
Risk Reversal Language Prompt
Cost of Inaction Section Prompt
Executive Summary that Sells Prompt
Follow-Up Email Sequence Prompt
The Instant Industry Expert (6 Total Prompts)
Become fluent in any industry in just 30 minutes…Industry Foundation Primer Prompt
Pain Point Deep Dive Prompt
Insider Language Decoder Prompt
Recent News & Conversastion Ammunition Prompt
Strategic Recommendation Generator Prompt
Objection Handling & Credibility Building Prompt
We recommend copying and pasting these prompts using the “Multi-Step” feature in Ultra:
Start using these today and you’ll look like an absolute pro. Automating any Ai tasks you repetitively do at work, at home, or in your spare time.
Get instant access here: https://smarterliving.carrd.co
Here’s a free sample prompt from our Ultra Prompt Pack:
Pain Point Deep Dive Prompt:
(From the “Industry Expert” workflow)
Identify the 5 biggest pain points in [INDUSTRY] and why they persist:
PAIN POINT 1: [Specific challenge]
- Who it affects most: [stakeholder group]
- Cost to business: [time/money/opportunity]
- Why it persists: [structural reason]
- Failed solutions: [what's been tried]
- Opportunity for consultants: [how to help]
PAIN POINT 2: [Specific challenge]
[Same structure as above]
PAIN POINT 3: [Specific challenge]
[Same structure as above]
PAIN POINT 4: [Specific challenge]
[Same structure as above]
PAIN POINT 5: [Specific challenge]
[Same structure as above]
CONNECTING THREADS:
- What do all these pain points have in common?
- Which stakeholder feels all of them?
- What single solution could address multiple pains?
- Why haven't these been solved yet?
CONVERSATION STARTERS:
For each pain point, write one question that shows understanding:
1. "How are you handling [specific pain point manifestation]?"
2. "What's your workaround for [specific challenge]?"
3. "Have you found a way to [desired outcome despite pain]?"
4. "How much time does your team spend on [painful task]?"
5. "When [pain point occurs], what's your protocol?"
These questions position you as someone who "gets" their world.